Retreat Coordination Support

Service Description

Keep your retreat running smooth, even from afar. You’ve planned an incredible retreat, now let us help you execute it with clarity, calm, and confidence. This virtual coordination service is designed to support retreat leaders who already have a destination, itinerary, and guest list confirmed but need professional assistance to manage the moving parts and ensure a smooth experience. From managing communications and guest questions to overseeing vendor timing and last-minute adjustments, we become your behind-the-scenes ally. Whether you’re a first-time host or a seasoned facilitator, our coordination support helps you stay present, focused, and aligned with the energy and purpose of your retreat, without being overwhelmed by logistics. 🛎️ What’s Included: 2hr planning sessions can be divided into 2x 1hr sessions ✅ Vendor timing & schedule coordination (chef, transport, excursions, etc.) ✅ Guest communication (FAQ email templates, reminders, intake forms, check-ins) ✅ Digital coordination board or tracker for all retreat elements ✅ Virtual support 5 days prior + during retreat dates (via WhatsApp or email) ✅ Daily recap or checklist sent to host to ensure alignment ✅ Emergency logistics support within working hours (virtual only)